Setup Guide for GAA Clubs
Overview
Camps for Clubs is a complete online event booking & management solution for GAA clubs. This article offers a thorough guide for GAA club administrators on how to set up and activate both their Camps for Clubs account and their Stripe account.
To fully activate your account, you will need to ensure that you have access to the following information:
• The Clubs bank account details (IBAN number)
• Proof of club address (recent letter from revenue, bank statement, ESB etc)
• The Club treasurer & secretary/chairperson details (i.e. home address, date of birth & copy of passport/driving licence)
Register Account
To get started with Camps for Clubs, head over to https://admin.campsforclubs.com/register and register for a Camps for Clubs account.
Verify Account
An email will be sent to you containing a unique verification code. Simply enter the provided verification code into the designated section in order to activate your account.
Connect to Stripe
You now need to connect your Camps for Clubs account to a Stripe account. Stripe is the online payment processing platform which enables your club to process both online and in-person payments. All payments are then deposited directly into your club’s bank account.
Let's start by clicking on the "Connect with Stripe" button.
If, like most clubs, your GAA club has received a tax exemption from Revenue, simply leave the VAT Number field blank and proceed by clicking the "Connect to Stripe" button in the onscreen modal popup. You will now be redirected to Stripe to complete the onboarding process.
Stripe Onboarding - Create Account
You are now within the onboarding flow of the Stripe website. Your email address should already be prefilled in the email box, just click "Submit ->". Add a secure password then once again click on the "Submit ->" button.
Note: If you already have a Stripe account for your club using this email address, Stripe will just ask you to login to connect your account and it will bypass all the rest of this onboarding!
To increase the security of your account, Stripe will require you to enable two-step authentication using an authenticator app. Simply follow the on-screen instructions over the next few steps to secure access to your Stripe account.
If you select the link "your phone" under the QR code, you can use your mobile phone instead of an authenticator app. Simply follow the on-screen instructions over the next few steps to secure access to your Stripe account.
Enter the code from your authenticator app or use the code that Stripe sends via SMS to your mobile phone.
Stripe will show a emergency backup code. You can save this if you ever get locked out of your account. Then hit "Next >"
Stripe Onboarding - Add Club Details
Stripe does not use terminology specific to the organisational structure of a GAA club. The list below outlines some of the less familiar terms you may encounter in Stripe, along with their corresponding interpretation in the context of a GAA club:
• Business/Company -> Club
• Business Representative/Executive -> Club Treasurer
• Business Directors -> Club Chairperson & Club Secretary
When selecting the business type, make sure to choose 'Non-profit organisation (NPO)' and 'Unincorporated Non-profit', as shown in the example below.
Stripe Onboarding - More Club Details
Your club name and address should match the exactly with any official postal correspondence (letter from bank, revenue, ESB, telephone etc), as you will need to provide proof of address.
• "VAT number" and "Buiness name" can be left blank.
• "Industry", select the option Other membership organisations.
• "Business website", add your website URL or a link to your social media profile if you don't a website.
• "Product description", use something similar to this: "XXX Club is a GAA (sporting) Club located in XXX XXX. It is a non for profit organisation and provides playing facilities for members".
Once you have completed the form similar to below, click on the "Continue" button.
Stripe Onboarding - Verify Personal Details
Next you need to verify some of your personal details. You will be asked to enter the details of your ‘Business Representative’ in club terms, this is referring to a member of your executive committee. Please ensure that the information entered is accurate and matches the details listed on an identification document i.e Passport, Driver’s License.
For the two questions at the end of the form:
• ‘I own 25% or more of the company’ this can be left unticked as this does not apply to clubs.
• ‘I am a member of the governing board of the company’, this can be ticked or untickedbr>
Stripe Onboarding - Verify Owners/Directors
Next you need to verify some of personal details of other members of you executive committee.
The next step refers to ‘Business Owners’, click the ‘Continue with no owners’ button to skip this step as it is not relevant to clubs.
At this step you can choose to add another member of you executive committee. Click 'Add another director' to add another member of your executive committee. You will need add the persons name and email., they will receive an email asking them to submit their information.
You can also choose to skip this stage by clicking 'Continue', you may always add more members of you executive committee at a later stage.
If you choose to add another member of your executive committee. You will need add the persons name and email.
Once you have added the member of your executive committee, you can click "Continue".
Next click on "Add an executive" and select one of your existing members of your executive committee.
Now you can click "Continue" to go to the next stage.
Stripe - Add Club Bank Account
Next, add your clubs bank account details and click on the "Continue" button.
Stripe - Add Public Details
Next, add the name of your club and your club phone number. This is what will show on peoples credit card statements. When complete, click on the "Continue" button.
Stripe - VAT Details
You can skip this VAT page, just click on the "Not right now" button.
Stripe - Review/Submit Details
You can verify all information is correct. If you see any section with "Incomplete", or need to edit anything on this page, just click on the "Edit" link beside the box.
You may be required to submit extra information about the extra members of your executive committee. Just fill in the information and click "Submit" Stripe may send the person an email looking for a photo ID and proof of their address.
You may also be required to submit extra documents to verify your. Click on the "Start upload" fill in the information and click "Submit"
Select "Other" and upload a document with a letter (ESB, Revenue etc) that matches the exact name and address of you club.
Ensure that the document you upload matches the exact name and address on your account. You can click "edit this informatino" if the name/address on your account does not exactly match. Ensure to check all the checkboxs and the click on the "Submit" button. Once you have submitted the document, you can click save on the next page.
Stripe - Agree and Submit
You are now brought back to the review page, just click on the "Agree and submit" button and your account will now be activated.
You will now be redirected back to your Camps for Clubs admin dashboard where your account is fully activated. You can now place your first event.